Plumbing Distributors, Inc.

Accounts Payable Associate

US-GA-Lawrenceville
2 weeks ago
Job ID
2017-1216
# of Openings
1
Category
Accounting/Finance

Overview

PDI is GROWING and our Accounts Payable department needs more qualified talent to help. We need people who can maintain and process vendor invoices for all branches in a timely manner, so all possible discounts can be taken. Review and maintain statements from vendors. Review and adjust reports as needed. Monitor and work with salesmen to correct profit margins and ensure customer credits are issued correctly and in a timely manner. Processing cash sale customer credits, resolving customer problems, finalizing cash sales by making bank deposit. 1 -2 years experience preferred.

Responsibilities

Post purchase order invoices, work with branches, purchasing, receiving departments, and have all freight reviewed to make sure freight charges are included on sales invoices and then file.
 

Obtain appropriate approvals, code, and post skip match invoices according to PDI policies and procedures and then file.
 

Processes draft payments and any associated tasks with draft payments as assigned
 

Monitor and Maintain Various Reports including but not limited to: Open Receiver, Vendor Returns, Directs, Open Credits, Open Deposits, Un-deposited Checks, Vendors in Credit Balance as well as any other reports deemed necessary.
 

Review and reconcile any aging items found on vendor statements and/or by various vendor inquiries. Address any issues delaying prompt payment of invoices and notifying management immediately as necessary.
 

Assists with cash analysis, check printing, matching invoices to checks, obtaining signatures, preparing checks for mailing and then ensuring check copies are filed timely and accurately.
 

Monitor faxes, payables email and incoming mail; then, distribute to the appropriate person for processing.
 

Process, reconcile and balance any assigned branch recons and log on spreadsheet and resolve any/all recon issues.  
 

Distribute and submit daily, weekly and monthly edit lists. Monitor edit list for gross profit errors, moving them to the appropriate salesmen’s problem hold batch. Check GP% and make notes where necessary, get with Pricing Administrator to resolve any problems.
 

Review and correct credit edit list and process cash sale credits.
 

Ensure that charge credits are issued for correct amount with respect to original ticket, Tax I.D. and commission split (change if necessary).
 

Work with Branch Managers to research old un-invoiced credits and take necessary action
 

Assist with year-end inventory as needed  
                                                                                                                                 

Code A/R checks to customer account and record them in Excel.
 

 Build deposit in excel combing all types (CS, Other, Receipts & Redeposit).
 

Match credit card slips to balancing report for all branches.  Record all credit cards in Excel
 

Order Office Supplies, fax machines supplies and copiers and place any service calls for the machines
 

Assist receptionist in answering phones as needed/help with customer/vendor accounting calls
 

Help invoice cash tickets when they cannot be done
 

Monitor and reimburse petty cash
 

Process AFT’s; Run all credit card payments for receipts on customer accounts.
 

Research and respond to Credit Card Disputes
 

Balance AR/Receipts with Controller at month end
 

Perform any other duties as assigned  
 

You are expected to fulfill the above guidelines, cooperate with all PDI associates, and contribute to the TEAM SPIRIT

Qualifications

• BSBA in Accounting or equivalent experience required.
• 1-2 years of A/P and cash management experience.
• AS400 experience preferred.
• Must be detail oriented and have excellent communication skills.
• Must be able to multi-task.
• Proficiency in Microsoft Office, especially Excel.
• Strong customer service orientation and problem solving ability required.
• 8-10 hours sitting required w/ breaks. Filing is required.

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